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TTUHSCEP Shutdown Updates (Covid-19): About

This webpage is for communication with the campus during the March 2020 shutdown due to the Covid-19 virus.

TTUHSCEP Shutdown Updates

TTUHSC El Paso Academic Continuity Preparation for Faculty and Staff

 

You have located a source of faculty and staff information about the Texas Tech University Health Sciences Center El Paso's Covid-19 Shutdown.
​The information on this page is intended to help keep academic courses running as smoothly as possible during a time of disruption. We hope you find these resources and recommendations helpful. If you have any questions or concerns, please do not hesitate to contact TTUHSC El Paso Help Desk Services or your respective school’s academic technical support:

Academic Continuity Preparation

While we understand that not all courses are conducive to remote and virtual learning modalities (clerkships, labs, among others), an academic continuity plan is essential to providing TTUHSC El Paso students an uninterrupted academic experience. Additionally, planning ahead of time in anticipation of emergencies such as inclement weather or other events that may result in campus closure, is key to staying on schedule.
An Academic Continuity Plan requires setting up your virtual classroom first. Classes at TTUHSC El Paso may be set-up with a course site in Canvas and faculty will be provided access to communication technology tools, such as WebEx, that can assist with remote instruction.
Steps to Create an Academic Continuity Plan
By following the steps below, you will be prepared to transition smoothly from face-to-face learning in the classroom to your virtual classroom - should TTUHSC El Paso need to change the way courses are delivered during a period of disruption.
Step 1: Prepare your class before a disruption or emergency event
Familiarize yourself with virtual technologies at TTUHSC El Paso including, Canvas and Webex.
  • Download and install any required plugins, programs, and prerequisites prior to your class
  • Consult with an instructional specialist for training and support (refer to contact information above)
  • Post the course syllabus and schedule in Canvas
  • Set up the Canvas Gradebook and provide course access to students
  • Upload syllabus, course materials and readings
  • Post any relevant announcements in Canvas
  • Have at least two pre-recorded lectures prepared and ready to deploy
  • Select alternative virtual activities for students, including video clips, discussions, or journals
  • Create and save assignments; have at least one backup assignment
Step 2: Respond to a disruption or emergency event after it has happened
  • Make your pre-recorded lecture(s) and activities available
  • Use the Canvas Announcements and built in Email features to communicate with your students
  • Use the Canvas Discussion Board for class discussions and interpersonal communication
  • Explore the use of Canvas Chat or Conferences for synchronous discussion and meeting sessions during your regular class time
  • Explore Canvas Collaborations for team-based assignments and projects
  • Hold office hours via Canvas Conferences or Webex.
  • Record all progress and grades in the Canvas Grade Center.
Step 3: Assess the situation and consider future instructional needs 
  • Are you and/or your students displaced as a result of the disruption?
  • How long will courses need to be delivered in a primarily online format?
  • Will you need to adjust availability dates and due dates for graded items in your course?
  • Will you have students who need to utilize proctored testing services?
  • Will your in-person course need to be converted to an online learning format quickly?
For more detailed information regarding functionality in Canvas, please refer to Canvas Guides and Reference Materials.
Once the disruption has subsided and you can return to face-to-face or hybrid instruction, please work with your dean and school level support (listed above).
In addition, for technological issues, TTUHSC El Paso Institutional Technology Services will be available to assist you. Please do not hesitate to contact them with any concerns or questions you have – they are available to support you and your students during regular operations and periods of disruption.

Information on the current disruption

Up-to-Date Resources about Responding to Coronavirus (COVID-19)
TTUHSC El Paso has introduced an informational page which is regularly updated. Please visit this page for campus updates and additional information regarding the Coronavirus (COVID-19).
Emergency Resources
TTUHSC El Paso emergency preparedness policies and procedures can be found in Operating Policies and Procedures section (75) Safety Services Policies & Procedures.