Abridged editions of textbooks and other biomedical publications are not collected. Excepted are published legislative summaries, major publications in core subjects which have a unique title, works printed before 1801 and, in some cases, Americana (WZ 270).
Abstracting and Indexing Services
As many of major abstracting and indexing services are now on-line, purchasing and retaining are based on availability of online access.
Subject bibliographies which are derived solely from PubMed are not collected with the exception of the NLM literature searches and recurring bibliographies.
Biographies and Autobiographies
Biographies and autobiographies which are not of significant influence in the medical field or of significant monetary value are not collected.
Bulletins and Transactions of Faculties
These publications are not collected unless publication contain substantive signed articles.
No formal effort is made to collect catalogs of medical schools. The following are not collected:
Book catalogs of medical libraries (except history collections).
Individually issued catalogs of drugs.
Congresses, Conferences, Symposia, etc.
These publications are not collected unless material has superior significance to TTUHSC El Paso.
Directories of Members
Membership directories, in general, are not collected, with the exception of the local health related societies. Directories that are simply a list of the names of members and lack other information are not collected.
Directories of Organizations
U.S. publications are not collected below the state level with the exception of local organizations related to health care. Canadian and other foreign directories are collected on a selective basis and then only at the national level.
Examination series written in a foreign language or for foreign certification are not collected.
Fictional works, are not collected. Works written by TTUHSC El Paso faculty or about the health care profession may be considered.
Regulations issued by government bodies, with the exception of the State of Texas, are not collected.
Health Education and Patient Education Materials
General health education materials are not collected, however locally produced materials are considered.
Publications which are prepared by recognized leaders in health professions, by institutions of outstanding reputation, or under U. S. Federal Government contract are collected selectively, and then only on the advise of the health professional whose subject is in question.
Hospital (in-house) journals are not systematically collected. Individual regional campus libraries may collect pertinent literature for those hospitals they serve if they add strength to the overall collection.
Materials that are published in two or more places in the same language are collected in a single imprint with the U.S. edition preferred. However, if the title, preface, or textual content of the works differ, and if the subject is in scope, both imprints are collected. Excepted works are those printed before 1801 and Americana (WZ 270).
Journals (see Journals: Selection Guidelines)
This type of literature is not collected unless it is produced by TTUHSC El Paso.
These are collected on a very selective basis in the core subjects, and are retained in report form only.
General textbooks in loose-leaf format are not collected except when specifically requested for the Reference Collection or otherwise made available online.
Operating manuals for use with a specific company's equipment are not collected.
Maps, Graphs, Posters, and Charts
Maps, and other visual guides are not collected unless they are locally significant.
Newsletters and Newspapers
Newsletters and Newspapers are not retained as part of the collection.
Personal Narratives (see also Biographies and Autobiographies)
Publications which consist of a collection of photographs with identifying captions and lack comprehensive textual material are not collected. Exceptions: those of local interest are collected selectively.
Popular "how to" materials are not collected.
Press releases are not collected unless they pertain to TTUHSC El Paso.
Progress reports which are actually annual administrative or research reports are collected on a very selective basis. Preliminary reports are not collected.
Commercial product and service advertising materials and literature used in fund raising appeals are not collected.
As a general rule these are not acquired by the library; however, if published abstracts come as part of a journal subscription, they are kept with the completed volume if not available online.
Radio and Television Scripts
These are not collected.
Materials which are not collected:
Reprints of a single journal article.
Reprint collections of the writings of members of a particular institution/organization are not, as a general rule, collected. Monographs which consist primarily of reprints of journal articles are not collected.
Only statistics that pertain to health, vital, and population statistics are collected. All other statistics not within the scope of health are not collected.
Syllabi and Course Outlines
These publications are collected only if produced within TTUHSC El Paso.
Textbooks are not collected unless they are an integral portion of curriculum.
Translations of English works into foreign languages are not generally collected. Exception: a work of a local author. Translations of single journal articles are not collected.
Only TTUHSC El Paso materials from the general collection are: papers presented at congresses/symposia, manuscripts, student reports, typewritten (original or copies) texts of speeches, and typewritten bibliographies are collected. Unpublished case histories and current medical records are not collected.
- Relevance to Library Objectives and Relationship to Total Collection.
The major support is given to those programs in teaching, research and clinics which are the emphasis of the schools of TTUHSC. Special needs for programs which affect only a small number of individuals are considered, but support cannot be as comprehensive. Programs which lie outside of TTUHSC El Paso (users of the libraries but not supporters of those libraries financially) have either secondary priority or are not considered.
- Bibliographic Accessibility.
If a journal has been published for some time, it is necessary to ascertain whether it is indexed in widely-used and available indexes. If a journal is too new to be in an index, and if it is not possible to make an educated guess that it will be, it should be deferred (unless specifically requested by a faculty consultant). Those publications which have no cumulated indexes and do not appear in the major indexing tools are questionable and should receive low priority in selection.
- Expressed Need.
Titles for which a definite need has been shown either through requests to support major teaching and research programs, by multiple recommendations, or interlibrary loan requests, should be given top priority for purchase regardless of other factors. (Note: follow copyright law.)
- Quality of Publication.
It quality cannot be pre-determined either from the publisher's reputation or other available information, a sample should be requested. These samples should be placed in a prominent place so that experts in the field can review them and give an estimation of potential value and use.
All relevant titles should be selected regardless of price; however, those whose annual subscription rates are usually high should be given additional consideration. If possible, a consultant in the appropriate subject area should review the journal and give an estimation of potential use.
- Local Availability.
Whenever possible, the libraries seek to obtain those journals which are of vital interest to the programs of TTUHSC on their local campuses.
- Language and Country of Origin.
Priority is given to U.S. titles and English-language journals. Multilanguage journals with strong international editorial and review boards also are considered. Other titles in other languages are only acquired when the demand is very strong.
- Special Types of Publications.
- Newsletters, house organs, and ephemeral publications are not collected with the exception of:
- Those issued locally and of interest to the archives.
- Publications from national health organizations with broad political or social influence beyond their own membership (e.g. A.M.A., L.N.).
- State medical journals on a selective basis are acquired as they are often retrieved on Medline and for their use as reference tools. Cost (some are free) should not be a consideration.
- Library and information science publications are acquired upon recommendation of the library faculty.
- Cumulative indexes are acquired only for heavily used journals and only if they cover long periods of time, usually 10 year.
Usually, journals which are considered important enough for an initial purchase are added to the collection permanently. The exceptions are as follows:
- Publications which are primarily for the purpose of current news and have no collective This does not apply to local publications which may be kept for the archives.
- Added copies of heavily used journals are withdrawn after 10
- Some annual literature reviews may be designated for withdrawal after 15 years (e.g. yearbook series, recent progress in, ).
Because the financial commitment to a journal title is far greater than to a monograph title, the selection of a specific title is more critical. At the time of decision to purchase a title, several items are taken into consideration in purchasing the back files:
- No title is purchased in back files beyond Gifts that go beyond these dates are retained based on need and space.
- In most cases, the subject matter and its relevancy to research are deciding factors as well as cost and
- In all cases, where the journal title is less than five years old, the first and subsequent volumes are purchased, funds being
The libraries maintain a constant and thorough evaluation of their journal collections. Current subscriptions are evaluated according to the following criteria which is similar to monograph selection criteria:
- Relevance of subject to on-going or anticipated programs at TTUHSC.
- Accessibility through indexes, databases and current awareness bibliographic tools.
- If it can be determined, actual use of the journal.
- Language and country of origin.
- Evaluation by faculty.
- Frequency of interlibrary loan requests for a specific title during a specific period of time